Applying Weighted Scoring in a Sourcing Activity

Weighted scoring allows organizations to objectively evaluate supplier responses by assigning different levels of importance to specific sections of a sourcing activity.

This feature ensures that critical areas such as pricing, supplier questionnaires, and sourcing sections are appropriately weighted, providing a transparent and data-driven approach to supplier selection.

By applying weighted scoring, internal scorers can assess supplier responses, and the system will automatically calculate overall scores based on the assigned weights. This eliminates manual calculations, ensuring consistency in supplier evaluations and helping organizations make more informed procurement decisions.

When to Use This Feature

✅ When setting up a sourcing activity that requires structured, weighted evaluations of supplier responses.
✅ When ensuring that internal scorers assess supplier responses based on predefined evaluation criteria.
✅ When automating score calculations to eliminate manual errors and inconsistencies.
✅ When generating a weighted scoring analysis to compare supplier performance objectively.

Step-by-Step Guide: Applying Weighted Scoring in a Sourcing Activity

Step 1: Navigating to Weighted Scoring

• Start by creating a new sourcing activity in the Sourcing Wizard.

• Complete the initial setup steps, including the Activity Overview, Supplier Sourcing Sections, Supplier Questionnaires, and Pricing.

• Click on the Weighted Scoring tab in the left-hand menu.

Step 2: Assigning Weighted Scores

• The weighted scoring page will display all the sections included in the sourcing activity, categorized into:

  • Sourcing Sections – Supplier-specific sections added to the sourcing activity.

  • Supplier Questionnaires – Forms suppliers need to complete.

  • Pricing – Cost-related responses submitted by suppliers.

• Each area will have an editable Weighted Scoring (%) field.

Example of Weighted Scoring Allocation:

Imagine you have included:

• Two supplier sourcing sections (Company Background and Future Roadmap)

• One supplier questionnaire (Quality Assurance Evaluation)

• Pricing

A suitable weight distribution could be:

• Company Background – 15%

• Future Roadmap – 20%

• Quality Assurance Evaluation – 10%

• Pricing – 50%

Step 3: Saving Weighted Scoring and Proceeding

• Once you have assigned the appropriate weight percentages, review the total to ensure it equals 100%.

• Click Next to proceed to the supplier invitation step in the Sourcing Wizard.

Step 4: How Weighted Scoring Affects Internal Scoring and Analysis

Once suppliers have submitted their responses, internal scorers will evaluate their submissions using the Scoring Dashboard.

• Each internal scorer will assign scores based on predefined criteria.

• The platform will automatically apply the weighted percentages to calculate a final weighted score for each supplier.

• This eliminates the need for manual calculations and ensures fair and objective supplier assessments.

After internal scoring is completed, the Scoring Analysis tab will display:

• Total Weighted Scores for Each Supplier – A final calculated score based on applied weightings.

• Breakdown of Scores by Section – Visibility into how each supplier performed in different evaluation areas.

• Comparison Between Suppliers – A structured way to compare supplier performance based on their weighted scores.

Step 5: Viewing Weighted Scoring in a Completed Sourcing Activity

After internal scorers have completed their evaluations:

• Navigate to the Sourcing Management module.

• Open the sourcing activity you created.

• Click on the Scoring Analysis tab to review how weighted scoring influenced supplier rankings.

Key Considerations & Best Practices

✅ Ensure Scoring Totals 100% – Weighted scores must sum to exactly 100% to proceed.
✅ Prioritise Critical Sections – Allocate higher weights to the most important evaluation areas.
✅ Use Scoring Insights for Transparency – Weighted scoring provides an audit trail of how suppliers were evaluated.
✅ Encourage Consistency in Scoring – All internal scorers should understand how weighted scoring impacts final evaluations.
✅ Review Scoring Analysis Before Awarding – Always check the Scoring Analysis tab before making a final decision.

Additional Resources

📌 Related User Guides:

• Scoring Supplier Responses – A guide to evaluating supplier responses and applying scores.

• Supplier Scoring Analysis & insights – How to score supplier responses to an activity