Custom Contract Notifications

Custom notifications allow users to create personalized alerts for contracts, suppliers, or savings records.

These notifications ensure that stakeholders are reminded of important tasks or updates that may not be covered by automated alerts.

Unlike system-generated notifications, custom notifications are fully customizable and can be tailored to match your organization's specific needs.

When to Use This Feature

• When setting personalized reminders for contract renewals, compliance checks, or other critical deadlines.

• When ensuring that contract owners receive timely alerts on important actions.

• When a task or event is not covered by an automated notification and requires manual tracking.

• When multiple users need visibility on upcoming contract-related tasks.

• When setting up custom workflows for contract monitoring and follow-ups.

Key Features of Custom Notifications

✅ Tailored Alerts – Create notifications specific to your organization’s needs.

✅ Notification Delivery – Custom notifications are sent via email and displayed in the system in the same locations as automated notifications.

✅ Shared Access – Both the contract record owners and the notification creator will receive custom notifications.

Step-by-Step Guide

1. Navigate to the Relevant Section

• Go to the Contracts, Suppliers, or Savings Management module.

• Locate and open the specific record (e.g., a contract or supplier).

2. Access the Custom Notifications Tab

• Click on the Custom Notifications tab within the selected record.

3. Create a Custom Notification

• Click the Create Custom Notification button.

• Enter the following details:

  • Message – Provide a detailed description of the alert or action required.

  • Notification Date – Select the date when the notification should be sent.

4. Save the Notification

• Review the details entered.

• Click Save to activate the notification.

Receiving Custom Notifications

In-System Notifications

• Custom notifications appear in the same Notification sections as automated alerts.

• The notification creator and contract record owners will receive the alert on the specified date.

Email Notifications

• Custom notifications are also sent via email for added visibility.

• Both the creator of the notification and contract record owners will receive an email reminder on the scheduled date.

Managing Existing Notifications

View Notifications

• Navigate to the Custom Notifications tab within the selected record.

• A list of active and past custom notifications will be displayed.

Edit or Delete Notifications

• Locate the notification in the Custom Notifications tab.

• Click the Actions Menu and select:

  • Edit – Modify the notification message or change the scheduled date.

  • Delete – Remove the notification entirely from the record.

Key Considerations & Best Practices

✅ Use Clear & Actionable Messages – Ensure the notification message is specific, detailing what needs to be done.

✅ Set Realistic Notification Dates – Choose a date that allows enough time for users to act on the alert.

✅ Leverage Shared Access – Assign record owners to ensure notifications reach the right stakeholders.

✅ Regularly Review Custom Notifications – Check the Custom Notifications tab to manage or update scheduled alerts.

✅ Combine with Automated Notifications – Use both custom and automated alerts for a more comprehensive tracking system.

Additional Resources

📌 Related User Guides:

• Automated Contract Reminders – Understanding automated notifications.