oboloo checks each supplier's name against a sanctions list held in oboloo and flags any match, so you can review the supplier before you work with them. This guide is for anyone who adds or manages suppliers, and for compliance teams reviewing the supplier base.
Before you start
Check a supplier when you add or edit it
Open the supplier form
To add a supplier, go to Supplier Management > Suppliers and click Add New Supplier.
To edit one, open the supplier record and click Edit on the summary card. The Edit Supplier Information dialog opens.
Enter the supplier's name
Type the full name in Supplier Name. When you stop typing, oboloo shows Checking sanctions list... and then the result under the field:
Supplier appears on a sanctioned list. (red): the name matches an entry on the list.
Not on the sanctions list. (green): no matching entry was found.
Review the result and save
If the supplier is flagged, check the match with your compliance team before you go ahead. You can still save the supplier either way.
Screen your existing suppliers
Open the Suppliers or Supplier Compliance table
Go to Supplier Management > Suppliers, or Supplier Management > Supplier Compliance.
Add the Sanctioned Supplier column
Click Edit Columns and select Sanctioned Supplier. The column is hidden by default.
Read the results
A red circle with a tick means the name matches. Hover over it to see which list the match came from.
A green circle with a cross means the name doesn't appear on the list.
How the check works
What it compares: the supplier name only. Contacts, addresses, directors and company numbers aren't checked.
How names are matched: capital letters, punctuation and extra spaces are ignored, but otherwise the whole name must match exactly. Spelling variants, trading names, partial names and differences such as Ltd and Limited won't match.
Where the list comes from: a combined list of names designated by the United Kingdom, the United Nations and the United States, plus the World Bank. oboloo holds a copy of the list, which isn't updated live from the official sources.
When it runs: each time a supplier record or the supplier tables load, so a change of supplier name is picked up straight away.
What happens next
On the supplier record: a matching supplier shows a red banner at the top: WARNING: This supplier appears on a sanctions list provided by the [source]. Please review internally.
In the tables: the Sanctioned Supplier column shows a red tick for the supplier.
Nothing is blocked or sent: the supplier can still be saved, approved and linked to contracts, savings and sourcing activities. No notification is sent, so agree internally who reviews flagged suppliers.
Troubleshooting
A supplier I expected to be flagged isn't
The name must match the list entry exactly, apart from capitals, punctuation and spacing. Try the supplier's full registered name, and always confirm with an official sanctions search.
A supplier is flagged but it's a different organisation
The check matches names only, so an unrelated organisation with the same name will be flagged. Review it internally and record your decision, for example in the supplier's Latest Activity. The flag can't be dismissed while the name matches.
I can't see the Sanctioned Supplier column
The column is off by default. Click Edit Columns above the table and select Sanctioned Supplier.
No check appeared when I added a supplier
The live check only appears in the Add Supplier form and in Edit Supplier Information. Suppliers created from another form or by import aren't checked as you add them, but the banner and the column still flag them. Open the record or add the column to check them.
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If you need further assistance, please contact your internal platform administrator for support. Otherwise please reach out to oboloo's support team. If you are unable to view the above area in the oboloo platform, please check your user permissions and access rights.