oboloo automatically reminds you before contracts end, before notice periods and before contract documents expire, and tells you about uploads and approvals. These notifications are sent in-app and by email, and can't be switched off.
Need a reminder oboloo doesn't send? Create a Custom Contract Notification.
Contract dates
Notification | Sent when | Sent to |
Contract expiring in 90 days | 90 days before the Contract End Date | Contract Owners |
Contract expiring in 45 days | 45 days before the Contract End Date | Contract Owners |
Contract expiring in 7 days | 7 days before the Contract End Date | Contract Owners |
Notice period ending in 30 days | 30 days before the Notice Period Date, unless notice has been given | Contract Owners |
Notice period ending in 7 days | 7 days before the Notice Period Date, unless notice has been given | Contract Owners |
Contract documents
Notification | Sent when | Sent to |
Contract document expiring in 30 days | 30 days before a document's expiry date | Contract Owners |
Contract document expiring in 7 days | 7 days before a document's expiry date | Contract Owners |
New contract document uploaded | A colleague uploads a document | Contract Owners (not the uploader) |
New contract document uploaded by supplier | The supplier uploads a requested document | Contract Owners |
Contract document approved | A document is approved | Contract Owners |
Approvals
Notification | Sent when | Sent to |
Approval Notification | A contract is submitted with an approver selected | The approver |
Contract has been approved successfully | The approver approves it | The contract's creator |
Rejection Notification | The approver rejects it | The contract's creator |
Automated document renewals
Only sent if Automatically request replacement contract documents is switched on in Settings > Automations.
Notification | Sent when | Sent to |
Replacement request (email) | The number of days before expiry you set (30 by default) | The supplier's primary contact |
Follow-up reminder (email) | While the replacement is still awaited, at the intervals you set (up to 3 by default) | The supplier's primary contact |
Automated replacement request needs attention | The supplier has no primary contact with an email address | Contract Owners |
Supplier has not responded to a document replacement request | The last reminder has gone unanswered | Contract Owners |
Common questions
Why didn't I get a reminder?
You're not listed on the contract's Contract Owners tab.
The contract isn't active – unapproved, rejected and archived contracts don't get date reminders.
The contract has no Contract End Date or Notice Period Date.
Notice has already been given, which stops notice period reminders.
Is there a "contract has expired" notification?
No. The last reminder is sent 7 days before the end date. Use the Passed Contract End Date card on the Contracts home page to find contracts that have ended.
Can I turn notifications off?
Not individually. Remove yourself from Contract Owners if you no longer need a contract's reminders.
Where can I see past notifications?
Click the bell icon, use All Notifications on the Contracts home page, or open My Profile > Notifications.
Related articles
Automated Notifications – across all modules
If you need further assistance, please contact your internal platform administrator for support. Otherwise please reach out to oboloo's support team. If you are unable to view the above area in the oboloo platform, please check your user permissions and access rights.