The Give Notice feature in oboloo allows you to quickly record when either your organization or a supplier has formally given notice to end a contract.
This provides clear visibility for your team, helping track contracts under notice during renewals, offboarding, and reporting.
When a contract is marked as notice given, an amber banner appears on the record, a Notice Given column is updated in the Contract Management table, and the Give Notice button changes to Undo Notice. This is an internal tracking tool only — suppliers are not notified automatically.
When to Use This Feature
Use the Give Notice feature when:
You have received or issued formal termination notice for a contract to the supplier.
You want to ensure all team members are aware the contract is ending.
You need to track notice-related contracts alongside active ones.
You are preparing for renewal discussions or supplier off-boarding.
You require a clear record in the audit trail of when notice was given.
Step-by-Step Guide – Giving Notice on a Contract
1. Access the Contract Record
Go to the Contract Management module.
Locate the contract using the search bar or filters.
Click on the contract to open its record page.
2. Give Notice
On the Contract Summary Card, click the Give Notice button (amber button, located after the Edit button).
Review the confirmation modal explaining what giving notice means.
Click Yes, Give Notice to confirm.
3. View the Updates
The Give Notice button changes to Undo Notice.
An amber banner appears at the top of the record stating:
“Notice has been given on this contract by [username] on [date]”.A ✔ tick icon appears in the Notice Given column in the Contract Management table.
Step-by-Step Guide – Undoing Notice on a Contract
1. Access the Contract Record
Go to the Contract Management module.
Open the contract currently marked as Notice Given.
2. Undo Notice
On the Contract Summary Card, click the Undo Notice button.
Review the confirmation modal explaining what undoing notice means.
Click Yes, Undo Notice to confirm.
3. View the Rollback
The Undo Notice button changes back to Give Notice.
The amber banner is removed from the record.
The ✔ tick icon is removed from the Notice Given column in the Contract Management table.
Visibility
The Notice Given status appears in a dedicated column in the Contract Management table.
This column can be sorted and filtered but is not shown by default.
Contracts marked as Notice Given remain Active unless otherwise changed.
Both Active and Active (Notice Given) contracts appear in metrics, charts, and dashboards.
Key Considerations & Best Practices
✅ Permission Control – Only users with contract edit rights can give or undo notice.
✅ Audit Trail – All notice actions are recorded in the contract’s Change Log with user, date, and time.
✅ Internal Tracking Only – Giving notice in oboloo does not send notifications to suppliers.
✅ Use with Filters – Use the Contract State filter to view contracts with Active (Notice Given) status.
✅ Include in Reporting – The notice flag is included in contract exports and the API (Get Contracts).
Additional Resources
📌 Related User Guides:
Archiving Contracts – How to archive an expired contract or a contract you have given notice on.
Contract Audit Trail – Viewing all logged changes to a contract.
If you need further assistance, please contact your internal platform administrator for support. Otherwise please reach out to oboloo's support team. If you are unable to view the above area in the oboloo platform, please check your user permissions and access rights.