Give Notice records that your organisation or the supplier has formally given notice to end a contract, so your team can see which contracts are ending. It's for internal tracking only: the supplier isn't told.

Before you start

Only users with edit access to Contracts can give or undo notice. If the record has been restricted, only its Contract Owners and administrators can. The button is greyed out on demo records.

Give notice

Open the contract

Go to Contract Management > Contracts and click the contract.

Click Give Notice

The amber Give Notice button is on the summary panel, after Edit.

Confirm

Read the Confirm Notice dialog, then click Yes, Give Notice.

Undo notice

Open the contract

Open a contract that shows the Notice has been given banner.

Click Undo Notice

The button is in the same place as Give Notice. Use it if notice was recorded in error, or if both sides have decided to continue the contract.

Confirm

In the Undo Notice dialog, click Yes, Undo Notice. The banner is removed and the button changes back to Give Notice.

Find contracts under notice

Add the Notice Given column

On the Contracts page, click Edit Columns and add Notice Given. It's hidden by default. It's also available on the Contract Compliance page.

Sort by the column

Click the Notice Given column heading to bring contracts under notice to the top. They show a tick. You can sort this column, but there's no filter for it.

💡 Tip: The contract export includes a Notice Given column (Yes or No). Exports contain all active contracts and ignore the filters on screen, so sort or filter the file after you download it. See Exporting Contracts.

What happens next

  • A banner appears on the record: Notice has been given on this contract by [user] on [date], and the button changes to Undo Notice.

  • Notice-period reminders stop: Contract Owners no longer get the reminders sent 30 and 7 days before the Notice Period Date. The end-date reminders (90, 45 and 7 days before) and document expiry reminders still apply.

  • The contract stays Active: it still counts in metrics, charts and dashboards. Giving notice doesn't change its status or end it. Archive it once it has ended.

  • The change is logged: the Change Log tab records Notice Given By and Notice Given Date, or Notice Undo By and Notice Undo Date.

  • The supplier isn't contacted: tell them through your usual channels.

Troubleshooting

I can't see the Give Notice button

Your role doesn't have edit access to Contracts, or the record has been restricted to its Contract Owners. On demo records, the button is shown but greyed out.

I'm still getting reminders for a contract under notice

Only the notice-period reminders stop. End-date and document expiry reminders continue until the contract is archived. See Archiving and Unarchiving Contracts.

I can't filter the table by Notice Given

There's no Notice Given filter, and Contract State has no notice option. Add the Notice Given column and sort by it instead.

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