Cancelling a Sourcing Activity

The Cancel Sourcing Activity feature in oboloo allows users to formally terminate an ongoing sourcing event before completion.

Cancelling may be necessary due to:
✔ Changes in project scope
✔ Internal decisions to pause or delay the sourcing event
✔ Restarting the process with new criteria

Once an activity is cancelled:
❌ It is removed from the active sourcing pipeline
❌ No further supplier responses are accepted
📢 Suppliers are automatically notified to ensure clear communication.

This guide will walk you through the step-by-step process of cancelling a sourcing activity in oboloo.

Step-by-Step Guide: Cancelling a Sourcing Activity

Step 1: Accessing the Sourcing Activity

1. Navigate to the eSourcing module from the left-hand menu.

2. Locate the sourcing activity you want to cancel from the Sourcing Home Page.

   • Use the search bar or filters to quickly find the activity.

3. Click on the sourcing activity to open its details.

Step 2: Initiating the Cancellation Process

1. Inside the sourcing activity record, locate the red "Cancel" button at the bottom left-hand side of the page.

2. Click "Cancel" to begin the cancellation process.

Step 3: Confirming the Cancellation

1. A confirmation prompt will appear asking if you want to cancel the sourcing activity.

2. Click "Yes" to proceed with the cancellation.

📌 Once cancelled:

• Suppliers will no longer be able to submit responses.

• The sourcing activity cannot be reopened.

Step 4: Notifying Suppliers of the Cancellation

After confirming the cancellation, oboloo will automatically notify all invited suppliers via email.

This ensures:
✔ Clear and professional communication
✔ Suppliers do not continue preparing responses
✔ Positive supplier relationships are maintained

Step 5: Activity Status Updated to "Cancelled"

1. The sourcing activity's status will automatically update to "Cancelled" in oboloo.

2. The event will be moved to the Cancelled status within the system.

3. No further supplier responses will be accepted.

Step 6: Accessing Historic Information on the Cancelled Activity

Even after cancellation, oboloo retains all historic data related to the sourcing activity, including:
✔ Supplier responses submitted before cancellation
✔ Internal notes and communications
✔ Supporting documents and attachments

Key Considerations When Cancelling a Sourcing Activity

✅ Supplier Communication – Clear notifications help maintain positive supplier relationships and avoid confusion.

✅ Retention of Historic Data – All past submissions and records remain accessible for audit and reference.

✅ Final Decision – Once cancelled, a sourcing activity cannot be reopened. Consider whether pausing the activity may be a better option.

Cancelling a sourcing activity in oboloo is a straightforward and efficient process that ensures:
✔ Clear communication with suppliers
✔ A full record of the sourcing event is retained
✔ No supplier responses are submitted beyond the cancellation

By following this guide, you can manage cancellations smoothly, ensuring that all necessary documentation and notifications are in place.

Additional Resources

📌 Related User Guides:

• Creating a Sourcing Activity – How to create a new sourcing activity.