Supplier Change Log

The Supplier Change Log provides a comprehensive history of all modifications made to a supplier record, ensuring transparency and accountability.

Users can track changes to supplier record fields allowing them to monitor contract updates efficiently.

Step-by-Step Guide

Accessing the Supplier Change Log

1. Navigate to the Supplier Record

• Open the Supplier Management section from the main menu.

• Select the supplier whose change history you want to review.

2. Locate the Change Log

• Inside the supplier profile, click on the Change Log tab.

3. View the Change Log

• The change log displays all modifications made to the supplier record, including:

  • The field or area that was changed.

  • The previous and updated values.

  • The user who made the change.

  • The date and time of the change.
    

Using the Supplier Change Log Effectively

1. Expand Log Entries

• Click on a log entry to view detailed changes made to individual fields.

• Changes are grouped by the tab they belong to, making it easy to track modifications.

2. Filter by Tab

• Use the Filter by Tab dropdown to filter change log entries by specific sections of the supplier record.

• This helps focus on relevant changes, such as status updates, document modifications, or ownership changes.

Key Features of the Supplier Change Log

• Comprehensive History – Tracks all changes made to a supplier's record.

• Timestamped Entries – Each change is logged with a date and time, providing a clear timeline of modifications.

• User Accountability – Displays the name of the user who made each change, ensuring full visibility into supplier updates.

Key Considerations & Best Practices

✅ Track Key Updates – Regularly review the change log to monitor supplier status changes, document approvals, or owner assignments.

✅ Ensure Compliance – Use the log as an audit trail to maintain compliance and accountability for supplier modifications.

✅ Filter for Relevant Changes – Narrow down log entries by filtering for specific tabs, users, or change types to quickly find important modifications.

✅ Verify User Actions – Review timestamps and user details to ensure supplier updates are made by authorized personnel.

Additional Resources

📌 Related User Guides:

• Creating a Supplier Record – How to create a supplier record.

• Supplier Compliance Page – Ensuring supplier records meet internal and regulatory requirements.