When you reopen a sourcing activity, oboloo keeps every earlier supplier response and score and records the new submissions as a separate round. This guide shows procurement users how to find and compare those submissions.

Before you start

Only users who can view the sourcing activity can see its submissions. Historic submissions only exist for activities that have been reopened, which needs the Sourcing Plus plan. See Reopen or Edit a Sourcing Activity.

How rounds work

  • Each reopen is a new round: only the suppliers you select when reopening take part, with new opening and closing dates.

  • Earlier responses stay as they were: a supplier's previous answers and pricing aren't overwritten when they resubmit.

  • Scores stay with the submission they were given for: scorers review the new submission and score it again.

  • There's no side-by-side comparison view: you compare rounds by switching between submissions in each tab.

View a supplier's earlier submission

Open the activity

Go to Sourcing > eSourcing and click the activity's title. A banner at the top shows who reopened the activity and when.

Open a response tab

Choose Supplier Sections, Questionnaires or Financials.

Choose the submission

In Select Supplier, choose the supplier. On the Questionnaires tab each entry shows its submission date, so you can pick the round you want. Switch between entries to see how the answers or prices changed.

Check which submission was scored

On the Scoring Management tab, Supplier Submission Linked to Scores shows which submission each score belongs to, for example 2nd Supplier Submission.

💡 Example: A supplier quotes £50,000 in the first round. You reopen the activity asking for a best and final offer, and they resubmit at £46,500. Both submissions stay on the Financials tab, and scorers re-score the new one.

Areas removed when reopening

If you reopened with changes and removed an area, such as a questionnaire or pricing, its tab stays on the record marked Historic — Previous Round, with the message that the section wasn't included in the reopened activity. The previous round's responses there are read-only.

💡 Tip: If you need a record of a specific supplier document or answer at a point in time, download it from the record before you reopen the activity.

What happens next

Troubleshooting

I can only see one submission for a supplier

Either the activity hasn't been reopened, or the supplier wasn't selected when it was reopened, or they haven't resubmitted yet.

A tab is marked Historic — Previous Round

That area was removed when the activity was reopened with changes. Its earlier responses are kept for reference but can't be changed or answered again.

Scores seem to be missing after reopening

Earlier scores are kept against the earlier submission. Scorers need to score the new submission; they aren't notified automatically, so re-invite them from Scoring Management.

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📌 Need Further Help?
If you need further assistance, please contact your internal platform administrator for support. Otherwise please reach out to oboloo's support team. If you are unable to view the above area in the oboloo platform, please check your user permissions and access rights.