Reopen a sourcing activity to let selected suppliers update and resubmit their responses – for example after a clarification, a pricing review or a shortlist. You can reopen it exactly as it is, or make changes to it first.
Previous responses and scores are always kept. Suppliers you don't select are told the activity has closed.
Before you start
Reopen an activity as it is
Open the activity
Go to Sourcing > eSourcing and click the activity.
Click Reopen/Edit
It's in the summary panel on the left. Choose No, reopen activity.
Choose who can respond
In Select suppliers who can re-respond to the activity, select one or more suppliers.
Set the new dates
Enter a New opening date and a New closing date.
Tell suppliers what you need
Complete Please provide information to your supplier(s) – for example, Please review your pricing. This text is included in their invitation email. Click Next.
Confirm
Read the re-scoring warning and click Yes.
Reopen with changes
Use this when the activity itself needs to change – new questions, pricing, documents or extra suppliers.
Click Reopen/Edit, then Yes, make changes
The sourcing wizard opens with the current activity filled in.
Make your changes
Add or remove sections, questionnaires, documents and pricing.
Update the opening and closing dates.
Add new suppliers on Invite Suppliers. Suppliers who were already invited can't be removed.
The Activity Title can't be changed.
Send it to suppliers
At the end of the wizard, complete Please provide information to your supplier(s) with a summary of what has changed, then click Reopen.
What happens next
Selected suppliers receive an invitation email and must resubmit before the new closing date.
Other invited suppliers are emailed to say the activity has closed.
The activity shows This activity has been reopened by [user] on [date]. Previous responses are kept and labelled with their submission date. Sections you removed are shown as Historic — Previous Round.
Scorers are not notified. Their status changes to Requires Resubmission once a supplier resubmits.
Get the new responses scored
On the Scoring Management tab, click Reopen Scoring for each scorer. They're sent a Scoring Reopened – Review & Resubmit notification.
Troubleshooting
I can't see the Reopen/Edit button
The activity has been awarded or cancelled, or you don't have edit access to it.
I see an upgrade message instead of the reopen options
Reopening needs the Sourcing Plus plan. Speak to your account administrator about upgrading.
A supplier says they can't respond
Check they were selected when you reopened the activity and that the new opening date has passed. Suppliers who weren't selected can no longer respond.
My scorers haven't been asked to score again
Scorers aren't notified when you reopen. Click Reopen Scoring for each scorer on the Scoring Management tab.
Related articles
Responding to a Reopened Sourcing Activity – what your suppliers see
Automated Sourcing Notifications – who is notified, and when
If you need further assistance, please contact your internal platform administrator for support. Otherwise please reach out to oboloo's support team. If you are unable to view the above area in the oboloo platform, please check your user permissions and access rights.