Savings approvals let a nominated approver check a savings initiative before it counts towards your savings reporting. This article covers requesting approval, approving or rejecting a saving, and resubmitting a rejected one.
Before you start
Request approval for a new savings initiative
Start a new savings initiative
Go to Savings Management > Savings Initiatives and click Create Savings Record. Complete the Savings Summary, Milestone Builder and Milestone Creation steps. See Adding a New Savings Initiative.
Turn on approval
On the final Overview step, turn on Does this saving need to be approved?. If it's off, the saving is created without approval.
Choose an approver
Select a user in Approver. The list shows active users with savings approval permission. You can't choose yourself.
Create the saving
Click Create Saving. The approver is notified straight away.
Approve a savings initiative
Open the savings initiative
Click the link in the approval email or notification, or find the saving on the Savings Initiatives page. A banner says the record is unapproved.
Click Approve Saving
Click Approve Saving on the summary card on the left. Only the assigned approver and Administrators see this button.
Confirm
Click Yes to confirm. The approval is recorded on the Approval Log tab.
Reject a savings initiative
Click Reject Saving
Open the saving and click Reject Saving on the summary card.
Give a reason
Enter a Justification and click Save. The rejection and reason are recorded on the Approval Log tab.
Resubmit a rejected savings initiative
Find the rejected saving
On the Savings Initiatives page, set the Approval Status filter to Rejected and open the saving.
Make your changes
Use the reason on the Approval Log tab to update the saving as needed.
Click Send for approval
Click Send for approval on the summary card. Only the user who created the saving sees this button. It goes back to the same approver.
What happens next
Approver: gets an email with a link to the saving and an in-app notification whenever approval is requested.
While unapproved: the saving shows in the Savings Initiatives table, with a banner on the record, but it isn't counted in the dashboard tiles or charts and can't be archived.
When approved: the creator is emailed and notified. The saving counts towards the dashboard and can be archived.
When rejected: the creator is emailed and notified. The saving is hidden from the table unless you set Approval Status to Rejected, and the record shows a banner asking the creator to resubmit.
Troubleshooting
I see Upgrade to Savings Plus when I turn on approval
Savings approvals need the Savings Plus plan. See What's Included on the Free Plan and Plus Plans.
I can't see the Approve Saving button
Only the assigned approver and Administrators see Approve Saving and Reject Saving, and only while the saving is awaiting approval. Check the Approval Log tab to see who the approver is.
The person I want isn't in the Approver list
The list only shows active users with savings approval permission, and never includes you. Ask an administrator to update the user's role.
I can't find a rejected saving
Rejected savings are hidden by default. Set the Approval Status filter to Rejected.
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If you need further assistance, please contact your internal platform administrator for support. Otherwise please reach out to oboloo's support team. If you are unable to view the above area in the oboloo platform, please check your user permissions and access rights.