Archive a supplier you no longer work with to take it out of everyday lists without deleting it. You can unarchive it at any time and its history is kept.

Before you start

Only users whose role has the Archive permission for Supplier Management, and who can edit the supplier, can archive or unarchive it. If the supplier is restricted to its owners, only its Supplier Owners and administrators can do this. See Record Access – Restricting Individual Records. Only Active suppliers can be archived, and demo records can't be archived.

Archive a supplier

Open the supplier

Go to Supplier Management > Suppliers and click the supplier's name.

Click Archive

Click Archive below the supplier's details on the left, next to Edit.

💡 Tip: You can also archive from the list: open the Actions menu (three dots) on the supplier's row in the Supplier List table and choose Archive.

Confirm

The Archive Supplier dialog warns that you won't be able to link the supplier to contracts, savings or sourcing activities, and that it won't be removed from records it's already linked to. Click Yes.

Unarchive a supplier

Show archived suppliers

On Supplier Management > Suppliers, add Archived to the Supplier State filter above the Supplier List table.

Click Unarchive

Open the supplier and click Unarchive, or choose UnArchive from the row's Actions menu.

Confirm

In the Unarchive Supplier dialog, click Yes. The supplier is Active again.

What happens next

  • The supplier is hidden by default: the Supplier List and the Supplier Compliance report show Active and Unapproved suppliers unless you change the filter. Archived rows are highlighted when you filter for them.

  • The record shows a banner: This is an archived record. Click the Unarchive button to change the records archived status.

  • No new links or documents: the supplier can't be chosen for new contracts, savings or sourcing activities, and Add Document and Request Document are hidden on its Documents tab.

  • Existing links are kept: contracts, savings and sourcing activities already linked to the supplier still show it.

  • It's left out of exports: the supplier export only includes Active suppliers. See Export Suppliers.

Troubleshooting

I can't see the Archive button

Your role doesn't have the Archive permission for Supplier Management, or you can't edit this supplier. The button also doesn't appear on Unapproved or Rejected suppliers: approve the supplier first. See Approve or Reject a Supplier.

The Archive button is greyed out

The supplier is a demo record. See Demo Records and Removing Demo Data.

I can't find an archived supplier

Add Archived to the Supplier State filter. Clearing the filters returns it to Active and Unapproved.

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📌 Need Further Help?
If you need further assistance, please contact your internal platform administrator for support. Otherwise please reach out to oboloo's support team. If you are unable to view the above area in the oboloo platform, please check your user permissions and access rights.