Several people at your company can work on the same sourcing response, for example sales on the questions, finance on the pricing and a technical lead on the documents. Each person logs in to the oboloo supplier portal with their own code and you submit one response together.

Before you start

Each colleague must be invited to the activity by the buyer as a contact at your company, and logs in with the Reference Code from their own invitation email. Don't share your code. If a colleague hasn't been invited, ask the buyer to add them; they'll get their own email and code.

Work on the response together

Each person logs in

Each colleague clicks the link in their own invitation email, pastes their Reference Code and clicks Login. Everyone sees the same activity and the same response. See Log In to the oboloo Supplier Portal.

Check who's invited

The Invited Contacts tab lists everyone at your company who can respond, with when they last logged in.

Split the work

Agree who completes which tabs or sections, for example Questions for your technical team, Pricing for finance and Supporting Documents for your bid or contracts team. It helps to choose one person to lead and check everything before submitting.

Save each section as you go

Answers are saved when you click the save button in each section, such as Save Questionnaire. Save before you move on or log out.

Review the whole response

Refresh the page to see what your colleagues have saved. The Change Log tab shows who changed what, and when. See View the Change Log on Your Sourcing Response.

One person submits

When everything is complete, one person clicks Submit Response at the bottom of the DETAILS panel, ticks Tick to confirm submission and clicks Confirm. See Respond to a Sourcing Activity.

📌 Important: Changes aren't shared live. If two people edit the same section at the same time, whoever saves last overwrites the other's answers, so avoid working on the same section at once.

What happens next

  • Everyone is emailed: every invited contact at your company is told that the response has been submitted.

  • The response is locked for everyone: no one at your company can change it after submission, but you can all still log in to view it.

Troubleshooting

My colleague's answers have disappeared

Someone may have saved the same section afterwards. Check the Change Log tab to see who changed it and what it said before, then re-enter the answers.

I can't see my colleague's changes

Refresh the page. Make sure they clicked the save button in their section.

My colleague didn't receive an invitation

Ask the buyer to invite them as a contact. Check their spam or junk folder too.

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📌 Need Further Help?
If you need further assistance, please contact your internal platform administrator for support. Otherwise please reach out to oboloo's support team. If you are unable to view the above area in the oboloo platform, please check your user permissions and access rights.