Scoring Supplier Responses Against a Sourcing Activity

Scoring supplier responses in oboloo allows your organization to evaluate and compare suppliers transparently and consistently.

Scoring supplier responses ensures a transparent and structured evaluation process, allowing organizations to compare suppliers based on their questionnaire responses, written sections, and submitted documents. Assigned scorers are responsible for reviewing supplier submissions and assigning scores based on predefined evaluation criteria.

Organization's can assign multiple scorers, use weighted scoring, and analyze supplier responses across various sections.

📌 This guide will walk through the process of accessing assigned scoring tasks, reviewing supplier responses, assigning scores, and submitting final evaluations.

When to Use This Feature

• When you have been assigned as a scorer for a sourcing activity.

• When evaluating supplier responses to structured questionnaires and written sections.

• When ensuring a fair and weighted assessment of supplier submissions.

• When submitting final scores to enable supplier evaluation and selection.

Step-by-Step Guide

Step 1: Accessing Your Scoring Assignments

1. Navigate to the Sourcing module from the left-hand menu.

2. Click on Scoring Assignments.

3. You will see a list of sourcing activities where you have been assigned as a scorer.

4. Each activity displays key details, including the scoring deadline, status (Complete or Incomplete), and the date you were invited to score.

5. Click on a sourcing activity to proceed to the scoring overview.

Step 2: Reviewing Assigned Scoring Tasks

Once inside the scoring activity, you will see a breakdown of what needs to be scored:

• Supplier Questionnaires – Structured questions that suppliers have responded to.

• Supplier Sections – Written responses and supporting documents provided by suppliers.

• Scoring Status – Each section will display whether it is Complete or Incomplete.

Step 3: Scoring Supplier Questionnaires

1. Locate the Supplier Questionnaires table.

2. In the Actions column, click View next to the supplier questionnaire you need to score.

3. The questionnaire will display all the questions asked to the supplier alongside their responses.

4. For each question, assign a score between 0-5:

   • 0 = Lowest Score (Poor response or non-compliant).

   • 5 = Highest Score (Excellent response that meets or exceeds requirements).

5. (Optional) Leave a comment to justify the score or provide additional context.

6. Click Save to store your scores.

7. Once all supplier questionnaires have been scored, click Submit Scoring to finalize your input.

Step 4: Scoring Supplier Sections

1. Locate the Supplier Sections table.

2. In the Actions column, click View next to the supplier section you need to score.

3. The supplier’s written response will be displayed.

4. After reviewing their submission, scroll to the bottom of the page.

5. Assign a score between 0-5 based on the quality and completeness of their response.

6. (Optional) Leave a comment to justify the score.

7. Click Save to store your scores.

8. Once all supplier sections have been scored, click Submit Scoring to finalize your input.

Step 5: Finalizing Scoring and Submission

1. Once all supplier questionnaires and sections have been scored, the status of the scoring activity will update to Complete.

2. The sourcing activity creator will be instantly notified that scoring has been submitted.

3. They can now begin evaluating supplier scores and analyzing performance across different sections.

How is Scoring Weighted?

Scoring in a sourcing activity follows a weighted evaluation model, meaning different sections contribute differently to the overall supplier score. Weightings are applied as follows:

• Questionnaires – Based on the importance of responses (e.g., compliance vs. general information).

• Supplier Sections – Evaluated based on quality, depth of response, and relevance.

• Pricing (if applicable) – May be included as part of the overall evaluation.

These weightings ensure that the most critical aspects of supplier submissions are prioritized when calculating the final supplier evaluation score.

Key Considerations & Best Practices

✅ Check Scoring Deadlines – Ensure all scores are submitted before the deadline.

✅ Use Weighted Scoring – Understand how different sections contribute to the final supplier evaluation.

✅ Leave Comments for Context – Providing justification for scores helps improve transparency.

✅ Review Before Submitting – Once submitted, scores cannot be modified.

✅ Monitor Evaluation Progress – Stay updated on supplier evaluation status through the Scoring Assignments dashboard.

Additional Resources

📌 Related User Guides:

• Assigning Scorers in Sourcing – How to manage scorer roles and permissions.

• Viewing Historic Supplier Responses