Awarding a supplier closes a sourcing activity with a winner: the activity's status becomes Awarded and the supplier is recorded against it for reporting. You can then create a linked contract in one click.

Before you start

Only users who can edit the sourcing activity can award it, and demo records can't be awarded. You can only award a supplier who has responded. Awarding can't be undone, closes scoring for every scorer, and ends all suppliers' access to the activity.

Award the activity

Open the activity

Go to Sourcing > eSourcing, find the activity with the search or filters, and click its title.

Check responses and scores

Review the Financials, Questionnaires, Supplier Sections and Supporting Documents tabs, and compare results on Scoring Analysis. See Supplier Scoring Analysis and Insights.

Tell suppliers the outcome

Suppliers aren't emailed when you award, and they can't open the activity afterwards. Message them from the Chat tab before you award if you want them to hear through oboloo.

Click Award Supplier

In the summary panel on the left of the record, click Award Supplier. The Award a supplier dialog opens.

Select the supplier and click Save

Choose the winner in Select Supplier (only suppliers who responded are listed) and click Save.

Confirm if scoring isn't finished

If some assigned scorers haven't finished, Scoring Incomplete: Are you sure you want to award now? lists them. Click Award Anyway to continue (scoring is locked and no more scores can be collected), or Cancel to wait.

The warning shown when scoring is incomplete
The warning shown when scoring is incomplete
📌 Important: Awarding can't be undone. Once awarded, the activity can't be reopened, edited or cancelled, and every invited supplier who tries to open it sees This activity no longer exists.

Create a linked contract

Open Create Contract

On the awarded activity's summary panel, click Create Contract. You'll only see it if your role can create contracts and no contract is linked yet.

Check the contract details

The dialog (Create a new contract and link it to this eSourcing activity.) is pre-filled from the activity. Complete any missing fields, and turn on Does this contract need to be approved? if it does.

Click Create Contract

Click Create Contract at the bottom of the dialog. The new contract is created and linked to the activity.

What happens next

  • The activity shows as Awarded: in the eSourcing table (the Completed status filter) and on the record, with the winning supplier under Awarded Supplier.

  • Scoring closes: no further scores can be submitted for the activity.

  • Suppliers lose access: no award or regret email is sent, so tell all suppliers the outcome yourself.

  • Records are linked: the activity links to the awarded supplier and, once created, to the contract under Linked Contract on the summary panel.

Troubleshooting

I can't see the Award Supplier button

You need edit access to the activity, and it must not already be awarded or cancelled. Demo records can't be awarded. If access is restricted, ask a Sourcing Owner.

The supplier I want isn't in Select Supplier

Only suppliers who have submitted a response are listed. Check the Invited Suppliers table on the Overview tab.

I can't see Create Contract

Your role needs permission to create contracts, and the button disappears once a contract has been linked. Check Linked Contract on the summary panel.

I awarded the wrong supplier

An award can't be reversed in oboloo. Contact oboloo support.

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📌 Need Further Help?
If you need further assistance, please contact your internal platform administrator for support. Otherwise please reach out to oboloo's support team. If you are unable to view the above area in the oboloo platform, please check your user permissions and access rights.