Contract Change Log

The Contract Change Log provides a detailed history of all modifications made to a contract record, ensuring transparency and accountability.

Users can track changes to contract fields, status updates, and document modifications, allowing them to monitor contract updates efficiently.

Key Features of the Contract Change Log

• Comprehensive History – Tracks all changes made to a contract record, including field updates, status modifications, and document changes.

• Timestamped Entries – Each change is logged with a date and time, providing a clear timeline of contract modifications.

• User Accountability – Displays the name of the user who made each change, ensuring complete visibility into contract updates.

Step-by-Step Guide

Accessing the Contract Change Log

1. Navigate to the Contract Record

• Open the Contract Management section from the main menu.

• Select the contract whose change history you want to review.

2. Locate the Change Log

• Inside the contract profile, click on the Change Log tab.

3. View the Change Log

• The change log displays all modifications made to the contract record, including:

  • The field or area that was changed.

  • The previous and updated values.

  • The user who made the change.

  • The date and time of the change.

Using the Contract Change Log Effectively

1. Expand Log Entries

• Click on a log entry to view detailed changes made to individual fields.

• Changes are grouped by the tab they belong to, making it easy to track modifications.

2. Filter by Tab

• Use the Filter by Tab dropdown to filter change log entries by specific sections of the contract record.

• This helps focus on relevant changes, such as contract status updates, document modifications, or ownership changes.

Key Considerations & Best Practices

✅ Monitor Key Updates – Regularly review the change log to track contract status changes, document approvals, or contract owner assignments.

✅ Ensure Compliance – Use the change log as an audit trail to maintain compliance and accountability for contract modifications.

✅ Filter for Specific Changes – Narrow down log entries by filtering for specific tabs, users, or change types to quickly find important modifications.

✅ Verify User Actions – Review timestamps and user details to ensure contract updates are made by authorized personnel.